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Community Policies

 

  1. All parents have the right to question anyone at any time should there be suspicion of questionable behavior. If you have reason for concern for the safety of a child, or anyone else on site, you must immediately report it to one of the Directors. At no time should a dangerous situation be kept quiet. This is a crucial policy. 
     

  2. Students should be supervised by a parent or guide at all times. There will be no unattended children on campus. During lunch, students should not wander the halls, be outside without a parent/guardian, or go back to their classrooms without a parent. 
     

  3. We will be using the church emergency exit plan. The church field will be our outside meeting location in case of fire or earthquake exit. Look for emergency exit maps located in each classroom and on the hallways of the children's center.

    • A facility map is at the end of our printed handbook, received at orientation or available upon request.
       

  4. If you have a sick child or family member, please stay home. We would be happy to Zoom you into the classroom discussion. Please contact your director for this service. 

    Do not bring your student if anyone in your home is experiencing any of the following: 

    • Fever 100.4°F (within last 24 hours – unmedicated)

    • Diarrhea, vomiting or nausea (within the last 24 hours)

    • Cough, shortness of breath or difficulty breathing

    • Loss of taste or smell

    • Body aches or general fatigue

    • Sore throat
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      ​On Community Day, if your child has a fever of 100.4°F or any of the above COVID related symptoms, you will be expected to head home as a family.

      Other symptoms for the sick individual to stay home with:

      • Virus or infection (known to be contagious)

      • Congestion

      • Runny Nose

      • Rashes (contagious)

      • Head Lice

      • Colored mucus (any color, not clear) 

      • Eye drainage

      • Headache related to illness
         

  5. Because of allergies, please refrain from bringing nuts or products made with nuts for snacks or lunches. For example: peanuts, pistachios, cashews, almonds or other tree nuts like coconut. These will trigger reactions among our community members. 
     

  6. ​Bathroom Policy: Younger students are to be walked to the restroom by their parent or an adult, who will remain outside of the bathroom in the main foyer area. Before lunch, bathrooms should be checked for cleanliness (counters, floors, flushed toilet, etc.) 

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Campus and Community Expectations

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  1. Families need to be on-site by their program start time in order to begin classes on-time as a community.

  2. ​Weekly participation in our community activities is expected from attending parents. Every parent is expected to participate by directing, tutoring, assisting the guides or volunteering to serve in our community. (See Community roles and Classroom clean up) 
    Community Participants:

    • Parent: Teachers of their students, fully accountable for each student's education and volunteers in our classroom and community. 

    • Students: The participants in our classrooms who willingly interact in class and grow in their Knowledge, Understanding and Wisdom.

    • Guides/Teachers: Tutors who provide hands-on materials and activities to supplement parental instruction each week.

    • Directors: Lead and communicate with families about community information and relational or classroom concerns.
       

  3. Nursery can only be offered if 2 adults remain in the room watching toddlers, ages 0-4. Moms should make their own arrangements for this option. Moms typically cooperate to plan for this need. This year nursery availability will be based on any church limitations and local health data. Please do not bring a sick child to the Nursery.
     

  4. Our community will strive to put one another first in the area of modesty. Shirts that have low necklines, pants that fall down in the back or are too tight are discouraged. We ask that shorts, skirts, and dresses be of a modest length. In considering others as more important than ourselves, we make these requests.
     

  5. Be respectful of the church property. Failure to respect the host facility or classroom equipment can result in dismissal.

    • No running inside the facilities, Fellowship room or hallways.

    • Reminder: All children must be attended by an adult at all times throughout the church and to the restrooms.

    • No child is permitted on any stage areas at all.

    • No children in the kitchens without their parents present.
       

  6. Lunch: Guides/Class mom will lead the class to the lunch area. Bring a lawn chair and blanket if the weather is nice. If you need to go pick up lunch, please take your children with you. All children must remain under adult supervision throughout lunch time on campus. Each family is responsible to clean up their lunch area. Please clean spills as soon as they happen.

    • Plan to pack lunches that do not need to be warmed up.

    • Water or clear liquids are the only type allowed indoors.

    • Maintain a comfortable social distance from other families while eating.

    • Wash your hands before going to play.

    • Please don’t bring foods with nut ingredients.
       

  7. Recess is from 12:30-1 pm (for Summit). Children must be escorted to the gym or field by their parents and remain under their parent’s supervision. Kids are NOT allowed on the gym stage at all.
     

  8. We are expected to leave our facility the way we have found it or better. (Bathrooms, halls, classes, fellowship hall, gym, sidewalk, etc.)

    • Be mindful of the items you bring, we prefer they all go home with you.

    • Labeling backpacks, water bottles and jackets can help ensure you “find” your items again.
       

  9. When walking in the halls during or between classes, there should be no yelling, running or loud conversations. All students must be escorted through the hallways and around the church. The church staff works there on Wednesdays.
     

  10. All tuition and fees are nonrefundable. Families who are not able to complete the school year understand there will not be any reimbursements. 

    • Families who do not regularly attend classes will be warned and then placed on a list for delayed re-enrollment for the following school year. 
       

  11. Cancellations due to weather will be announced by your program Director via BAND no later than 7AM on class day for AM classes and no later than 11AM for PM classes. We follow the Olympia School District for weather cancellations.

    • Consider the safety of your family first if community classes are not canceled during any inclement condition.

    • You may request Zoom in place of on campus classes during church closure or inclement weather.​

 

Summit Community Roles & Responsibilities

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  • Facility Needs

    • Kitchen Inspector (1pm, 3pm): Sweep, Wipe Counters, Microwave, Lights, & Lock Door

    • Bathroom Inspector (11:50am, 3:20pm): Wipe Bathroom Counters, Floors After Every Use

    • Gym Inspector (3:30pm): Lock Doors, Sweep Floor, Turn Off Lights

    • Class Inspector(12:00pm): Dismiss Classes To Lunch once clean, Take Foyer Trash out 

    • Facility Set Up (8:00am): Chairs & Tables

    • Facility Take Down (12:45pm): Chairs & Tables 

    • Garbage bags to the large gray bin

    • Grounds Maintenance (No trash on the walkways or field)

  • Academic Support

    • High School Counselor/Transcript Help

    • Zoom Math & Vocab Game Leader

    • Home Study Group Host

    • Zoom Review Games Host

  • Childcare Coordinators

    • Morning Child Care Planner/Nursery helpers (yearly need-can be paid)

  • Activity Planners

    • Mom’s Retreat Coordinator

    • End-Of-Year Party Planner

    • Field Trip Planners

    • History Fair Planner/Decorator

    • Parent’s Activities Planner: Mom’s/Dad’s Night Out, Retreat, Fellowship

  • Classroom Support

    • Office hallway monitor/recess monitors (assigned weekly)

    • Lunch Clean Up Crew

    • Lunch catering planner

    • Tutor supply reset between class rotations-Basecamp

  • Community Support

    • Prayer & Care: Meals/Cards/Emails

    • Community Homeschool Resource List

    • Photographer/Yearbook

    • Coffee Attendant

 

 

Class Expectations​

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  1. Parent participation: 

    • Remain on campus in one class per week with your students 11 and under.

    • Be present and attentive while in class, whether observing or assisting.

    • Silence and set aside cell phones and other electronics.

    • Help to keep students on task, given gentle reminders to pay attention.

    • Assist Guides with handling materials and resetting art and science supplies.

    • Monitor for class disruptions and request support from your Director.

    • Encourage children to help clean up after each class.

    • Participate in classroom cleanup at the end of the day.
       

  2. Every student is expected to behave respectfully and attentively. 

    • Follow instructions given by Guides, Directors & Parent helpers in class: no talking back, ignoring, or arguing. 

    • Make eye contact when speaking with others.

    • Use a respectful tone of voice.

    • Be respectful of others and their property.

    • Keep hands and feet to yourself. Treat others with gentleness and respect.

    • Use courteous language like “please” and “thank you.”

    • Address Parents and Guides as Mrs./Mr. ___
       

  3. Behavior concerns in class are to be addressed immediately and graciously by any adult. After one warning, a student who does not correct their behavior may be brought to the Director who will contact the parents for immediate attention. Concerns about habitual student behaviors will be addressed with a SMART plan between the parent of the student and the Director. Use the Matthew 18 conflict resolution model. (pg.20)

     

    If you have any concerns about a child’s behavior or speech, please approach their parents first and notify them of the issue. Then include your Director if you need further assistance.

     

    Christian Campus Focus

    • "I can do all things through Him who strengthens me." Philippians 4:13

      • (Context: Compassion/Contentment/Sharing with believers/Suffering affliction)

    • "Whatever you do, work at it with all your heart, as working for the Lord, not for men." Colossians 3:23

    • "Give thanks in all circumstances, for this is God’s will for you in Christ Jesus." 1 Thessalonians 5:18
       

  4. Minor Class Disruption: The guide or classroom assistant will make every effort to direct the child’s heart and stabilize their behavior, with clear instruction to stop, before calling in a parent. If not called in, the parent should be notified that day of the behavior and of the measures taken to help the student by the Guide.
     

    • Guides may use a code phrase with their parent helper such as "Mrs. Jones, please take James to the water fountain." At which time, a parent helper can escort the child to their parent asking the child’s parent to return to class with the student. If the parent is called in, they must remain with their student in class. (Parents may need to swap classes to maintain 1 helper and a guide per class.) 
       

    • If the behavior continues a second time, the parent will be notified and a SMART plan will be required for the student to return to class. The parent will be asked to accompany the student each week in their classroom.
       

    • If at any time a student acts dangerously, causing damage to people or property, the parent will be called in and the student may be asked to leave the room with their parent for the remainder of the class period. A SMART plan will be required to continue in the program. 
       

    • Failure to immediately comply with any of the Director's instructions may lead to dismissal from your class or program without refund.
       

    • After any kind of disruption, when the child’s heart is turned to repentance, please find a time to help your child reconcile with their tutor. Our Guides love to pour forgiveness, love and encouragement into your children!
       

  5. ​Presentations: Students are asked to give the presenter the same courtesy and respect that they would give a guide.
     

  6. Electronics: Out of respect and appreciation for Guides, there will be no cell phone use in-class except for demonstration during a presentation. Ascent and Summit Seekers Guides may confiscate electronics from students, if they are being used in-class, and it will be returned after class.

    • Please leave electronics (games, etc) at home, community day is a time for interaction.
       

  7. Weapons: No weapons of any kind on campus (i.e. BB guns, pocket knives and slingshots). They are NOT to be used on-campus for presentations or anything else.
     

  8. Ascent and Summit Seekers students are expected to participate in-class and at-home. This requires preparation outside of the class day. At home, families have varying styles and schedules; however, by enrolling in the program, it is understood that assigned novels are expected to be read, assigned presentations are expected to be given, and assigned tutorials are expected to be watched. Guides cannot be expected to tailor classtime to those consistently unprepared. We want to give grace in this area; however, consistent disregard of the minimum work may result in dismissal from the program.
     

  9. Digital Communication:

    • BAND will be used for community events, posts, encouragement and pictures. (We have many separate Band pages for buy and sell marketplace, field trips, yearbook photos, prayer and community needs, and pages for each program offered (Compass, Outdoor School, Basecamp, Traverse, Ascent, Summit Seekers and more!). Enrolled Members are invited to these individual pages.

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  • Check with your Director or Summit Seekers Director as to how recordings and live videos will be made available to you if in the event of a closure due to snow. Please have your app or personal  Zoom account updated and ready to go. Contact your director for help if needed.

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  • BAND: It is expected that all communications shared on the Band app will be within the boundaries of our Marriage and Faith statement. The app is to be used to build-up the community and its members. If there is any questionable request, comment, or negative problematic communication on Band toward any community member, you and your student may be removed from the app and expelled from the program or classes you are enrolled in without refund, based on the Directors evaluation of the issue.
     

  1. ​You are the primary teacher of your homeschooled students. Our program is not intended to meet every parents' requirement to teach subject matter as outlined in WA homeschool law. Our families come together to be a part of a supportive homeschool group in our local area. Our Guides provide supportive accountability for our families to connect and promote the learning process through interactive educational classes. Our Guides sign agreement with our faith statements, as do our families.
     

Classroom Clean Up & Checkout

Students and parents will help reset the classrooms before each class is dismissed for lunch. Once the room is inspected, students will be dismissed as a group. 
 

Classroom Clean-Up Checklist

  • Classroom Trash

    • Collect from classrooms, install new liners & combine in the foyer

    • Extra liners are located in bottom kitchen cabinet near back door

  • Chairs: Wipe with cleanser and stack 

    • Legs in front

    • 8 chairs high in Fellowship Room

    • 4-5 chairs high in classrooms

  • Tables

    • Wipe clean with cleanser

    • Return to storage position

    • Keep same sized tables together in stack in Fellowship Hall

  • Floors

    • Vacuum or sweep

  • Windows Locked & Blinds Shut

  • Toys

    • Clean and put away after toddler use

  • Help Guide Clean Up Supplies For The Next Week

 

End-of-the-Day Checklist

  • Trash from Fireside Room, Fellowship Hall, Bathrooms, Hallway, Gym and Foyer

    • Replace liner in garbage

    • Extra liners are in bottom kitchen cabinet near back door

  • Gym Bathroom

    • Push down towels in the trash cans.

  • Check Parking Lots, Walkways And Rooms For Trash.

  • Walking Path Check

    • Check for plant leaves or bark left behind

  • Turn Off All Lights

    • Gym, bathrooms, foyers, classrooms, fellowship, fireside, & hallways

  • Lock Up Every Building

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Conflict Resolution Expectations

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1. If an offense occurs between students or adults, follow Matthew 18:15-16:

“If your brother sins against you, go and tell him his fault, between you and him alone. If he listens to you, you have gained your brother. But if he does not listen, take one or two others along with you, that every charge may be established by the evidence of two or three witnesses.”

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​A. Assess your heart attitude for compassion, gentleness, humility and peace seeking; these are fruits of the Spirit. Remember Christ’s sacrifice for you and ask God to guide you toward resolution and humility. Consider how grace and forgiveness may be required for resolution. Take it to the Lord in prayer.


B. Go directly to the person and tell them the fault or offense, try to resolve the issue with them first. Both parents should be involved in the resolution of conflicts between their children. If a parent determines the conflict is not resolved, seek the involvement of the director to mediate. If it is not resolved with your director, seek counsel from your husband and a pastor.

“Let us pursue what makes for peace and for mutual upbuilding.” Romans 14:19

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C. Know that we are praying for this community and ask you to join us in prayer that the Lord will protect us from divisions and provide the grace we need to reach out to one another in compassion and humility.

“...keep alert with all perseverance, making supplication for all the saints…” Ephesians 6:10-18
 

2. Actively participate in renewing your mind with God’s Word, the Way, the Truth and the Life. His Word is our guiding light to address conflict with His grace and humility. 

“Do nothing from selfish ambition or conceit, but in humility count others more significant than yourselves. Let each of you look not only to his own interests, but also to the interests of others.” Philippians 2:3

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